HOW TO SUBMIT A PROGRAM TO THE ICADS GLOBAL EVENTS CALENDAR
All events hosted on the ICADS Global Events Calendar are hosted by an ICADS Member Organization.
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Please find below the criteria for events and step-by-step instructions on how to submit an event in the correct format.
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All events must be submitted using the ICADS Events form as instructed below.
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Please complete the form in the language in which the event will be presented.
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Generally speaking, events should be related to the Art Deco period.
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Events themes can include art, design, architecture, preservation, fashion, music, film and other cultural aspects of the period.
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Events can be in-person or virtual.
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Please only submit events that will be open to the public.
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World Art Deco Day events should be new (not pre-recorded, past events) and they should focus on the unique aspects of heritage specific to the Society's geographic location.
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Please note ICADS requires approximately 1 week to review, vet and post events to the events calendar, so please submit your events as early as possible.
If you have any questions, please email the ICADS Team at Contact@ICADSArtDeco.org.
OPEN THE "ADD EVENT" FORM
Click the plus icon in the top right corner of the ICADS Global Events Calendar to open the “Add event” form.
ENTER THE NAME, DATE, AND TIME OF THE EVENT
Once the form opens, enter the information requested starting with the Event Title. If you are not submitting an all-day event, uncheck that box and enter the date, start time and end time for your program.
PLEASE NOTE: All event times should be submitted in the time zone of the host organization, you do not need to convert your event time to a different time zone
UPLOAD A PROMOTIONAL IMAGE FOR YOUR EVENT
Click the blue “Upload Image” option and select the promotional image from your computer that best illustrates your event.
PLEASE NOTE: Because of the format of the Global Events Calendar, we suggest uploading a horizontally oriented photograph.
ENTER THE LOCATION FOR YOUR EVENT
If you are posting an in-person program, enter the address of the event, or the meeting location, in the “Location” text box.
If your event is online, skip this step and leave the “Location” text box empty. By leaving the text box empty, the location and map will be omitted from your event posting.
ENTER A BRIEF DESCRIPTION OF YOUR EVENT
Include a short description of your event that is no more than 350 characters including spaces. This is meant to be an overview and not the full description of your event, unless it can fit the 350 character limit.
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PLEASE NOTE: Events that include descriptions of more than 350 characters will not be accepted.
CHOOSE A CATEGORY FOR YOUR EVENT
Do not enter anything in the “Color” text box. Just ignore that step and move to the “Choose a category” drop-down menu.
From the “Choose a category” drop-down menu, select whether your event is In-Person or Online. This will dictate the color of your event on the Calendar.
ENTER THE VENUE INFORMATION FOR YOUR EVENT
If you are posting an in-person program, click “Venue” to expand the venue information form.
If your event is online, skip this step and leave all the venue text boxes empty. When you leave the text boxes empty, the information will not be included in your event posting.
The expanded venue information form is shown below. Enter the information you would like to include in the text boxes as requested. This information is not mandatory. When you leave the text boxes empty, the information will not be included in your event posting.
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PLEASE NOTE: Since you want interested registrants to contact you directly with any questions about the event, we strongly suggest that you skip this section so you don’t confuse potential registrants.
ENTER YOUR ORGANIZER INFORMATION
Click “Organizer” to expand the organizer information form.
The expanded organizer information form is shown below. The “Organizer name” should be the name of your Society, the “Organizer website” should be the link to the event web page, where interested individuals can learn more and register for the specific event. Both of these sections are mandatory for inclusion. You do not have to include both an “Organizer phone” and “Organizer email” but you must include one method of contact so interested individuals may contact you with questions.
PROCEED TO THE FINAL SECTION OF THE FORM
Once you have entered all of the relevant information in the “Add event” form, scroll back to the top of the page to click the blue “Next” button in the top right corner of the form.
ENTER THE CONTACT INFORMATION
Enter the contact information in the “Personal info” form so that the ICADS Events Team can contact you with any questions regarding your submission. If there is anything you would like to share with the Team, enter your comments in the “Additional Notes” text box. Once the contact information is entered, click the blue “Save” button in the top right corner of the form to complete your event submission.
SUBMISSION CONFIRMATION
You will see the message below to confirm that your event is submitted. Once you see this message, you can exit the form. The ICADS Team will review the event within one week of submission and contact you if there are any questions.
